Urgently Needed (Prog Mgr, Proj Mgr, Adm)

Medical
Teams International, Inc. is a non-profit organization, which serves
to bring aid and medical care to those in need worldwide. We are
looking for people who are skilled, passionate, determined and experienced for
the positions of :
1.
Health Program Manager (be based in
Jakarta Head Office)
2. Health Project Manager (be based in Nias Project
Office)
3.
Admin Coordinator (be based in Nias Project Office)

S/He
will focus on overall strategy, program planning and liaison with government,
and also operate at a more applied-level focusing on direct capacity building
with individual partners.


1.HEALTH
PROJECT MANAGER (HPJM)
Technical
* In
collaboration with the program staff, develop an Action Plan for project
implementation.
* all
elements of MoU are adhered to.
* Work
with the local health authorities to develop a sense of ownership for the health
promotion projects. In accordance with
project goals and guidance from project management staff, establish mechanisms
whereby communities assume responsibility for the maintenance of the project
after the departure of MTI.
* Regularly
update project implementation plans with associated time lines.
Administrative
* Ensure
proper financial control and management according to the budget guidelines
provided by MTI. Work closely with the
project administrative coordinator to ensure timely reporting and management of
documentation. Provide reliable monthly
cash flow projections on a timely basis to ensure efficient cash flow.
* Ensure
maintenance of all project management and office administrative documentation
(according to the guidelines provided by MTI)
* Maintain
a high degree of awareness regarding the security situation in the project
area. Based upon this knowledge take
adequate measures to ensure the safety of any and all MTI staff and equipment in
the district.
* Enforce
all MTI protocols and regulations according to guidance provided by direct
supervisor.
Reporting
* Complete
monthly progress reports, and submit reports in a timely manner.
* Assist
MTI management with any requests for information or data regarding program
expansion or development.
Supervising
and Monitoring
* Supervise
all project staff to ensure the responsible completion of their duties according
to their position descriptions. This
includes giving instruction, direction and evaluation to their performance.
* To
arrange schedule and perform regular project monitoring and related reporting
according to documentation and guidelines provided. Ensure that the project monitoring adhere to
the monitoring plan.
SELECTION
CRITERIA


* Preferably Master of Public
Health and 3 years relevant experience or Bachelors degree and 5 years relevant
work experience.
* Experience in Nutrition,
Health Recovery & Education Program, public health facilities, including
water and sanitation
* Organizational capacity
development, program coordination and management
* Experience working with an
international NGO, with government and local organizations
* Excellence in facilitation
utilizing participatory and skills-building training
methodologies
* Written and spoken English
and the ability to communicate often complex and sensitive issues to a wide
audience
* Report writing skills and
experience working with donor agencies
* Interpersonal skills,
including patience, diplomacy, willingness to listen and respect for
colleagues
* Networking and advocacy
skills
* Proven problem-solving and
negotiation skills
* Ability to meet critical
deadlines

2. HEALTH
PROGRAM MANAGER (HPGM)

1. Vision
and Strategy:
§ Assist
the Country Director (CD) in documenting, analyzing and maintaining an on-going
awareness of the operating environment in Indonesia, with
particular attention to the situation of the health sector
needs
§ Assist
the CD in developing and directing the implementation of the long-term strategic
plan and annual operating plan in accordance with MTI policies & procedures,
vision statement, and spiritual values statement.

2. Growth
and Stability
§ Assist
the CD in ensuring the growth and operational stability of MTI’s activity
portfolio in Indonesia, including: Project planning & proposal preparation,
monitoring & evaluation, donor relations development.
§ Assist
the CD in representing MTI in interactions with the government authorities, at
coordination meetings and with implementing partners or
suppliers.

3. Program
Quality
§ Strengthen
standards for program implementation and project development in response to MTI
identified and documented strategic needs
§ Provide
guidance, managerial support, and supervision to project coordinators and other
program staff to advance MTI in accordance with MTI policies & procedures,
strategic plan, vision statement, and spiritual values
statement.
§ Work
with the CD to identify, design and implement appropriate national staff
training and provide effective coaching and mentoring to project
staff.
§ Provide
senior program staff yearly performance evaluation for the purpose of building
capacity and ensure that similar appropriate performance of staff at all levels
is in turn also performed. Keeps a
database of the progress.

4. Administration,
Management and Support
§ Supervise
implementation of all project activities, including both relief and development
activities
§ Be
a contributing member of the Management Committee (MCOM)
§ Ensure
that MTI programs involve active partnerships with appropriate authorities in
country or with other local or international partners and incorporate gender
issues where possible.
§ Work
with the Finance Department to guarantee contractual and budgetary compliance in
all projects including timely narrative and financial reporting and
acquittal.
§ Perform
any other duty as assigned by the Country Director.

SELECTION CRITERIA


1. Master of Public Health
with minimum 5 years relevant
2. Experience in Nutrition,
Health Recovery & Education Program, public health facilities, including
water and sanitation
3. Organizational capacity
development, program coordination and management
4. Experience working with
an international NGO, with government and local
organizations
5. Excellence in
facilitation utilizing participatory and skills-building training
methodologies
6. Written and spoken
English and the ability to communicate often complex and sensitive issues to a
wide audience
7. Report writing skills
and experience working with donor agencies
8. Interpersonal skills,
including patience, diplomacy, willingness to listen and respect for
colleagues
9. Networking and advocacy
skills
10. Proven problem-solving
and negotiation skills
11. Ability to meet
critical deadlines

3. FIELD ADMIN
COORDINATOR (ADM-CO)The Field Admin Coordinator will be based in
Nias. S/He will focus on overall strategy, program planning and liaison
with government, and also operate at a more applied-level focusing on direct administrative and finance support services to the Project based
in Nias.
Under
the guidance and supervision of the Project Manager, the FIELD ADMIN
COORDINATOR will be
responsible for the following functions:
Technical:
* Bring support to the Project Manager and Country Office with
regards to administrative issues.
* Help plan and control budgets for contracts, equipment and
supplies.
* Monitor the facility at project level to ensure that it remains
safe, secure, and well-maintained.
* Acquire, distribute and store project
supplies.
* Manage clerical and administrative
personnel.
* Maintain the maintenance and repair office machinery and
equipment.
* Manage the leasing of facility space.
* Handling petty cash.
Administrative:
* Ensure proper financial control and management according to the
budge guidelines provided by MTI.
* Ensure maintenance of office administrative documentation as
required by Project Manager of Country Office.
* Follow all MTI protocols and regulations according tot guidance
provided by direct supervisor.
* Immediately report any security issues which concern MTI staff or
equipment to Project Manager or Country
Office.
Reporting:
* Complete monthly progress reports as required by Project Manager
and submit reports in a timely manner.
* Assist MTI management with any request for information or data
regarding program expansion or development.
Supervising and Monitoring:
* Supervise Accountant and Logistician to ensure the responsible
completion of their duties according to their positions descriptions. Particular attention should be paid to the
recorded keeping and paperwork. Each is
obliged to complete according to his/her job
description.
General:
* Cooperate and coordinate with all project staff to ensure good
internal communication and subsequent high quality project selection,
implementation and management.
* Perform any other duty as requested by the Project Manager.

SELECTION
CRITERIA
* Bachelor Degree preferably
majoring in Accounting, Finance and Business Management with minimum 3 years
relevant experiences.
* Ability
with designing, implementing and evaluating office procedures and
policies
* Familiar
with staff management, budget preparation and monitoring
* Knowledge
of IOM accounting
procedures.
* Ability
to prepare clear and concise reports.
* Proficient
in computer applications.
* Good
communication skills, personal commitment, efficiency, flexibility, drive for
results, respect for diversity and creative thinking.
* Preferably have experience
working with an international NGO
* Proven problem-solving and
negotiation skill.
* Ability
to work effectively and harmoniously with colleagues from varied and
professional backgrounds is requirement.
* Networking and advocacy
skills with experience
working with government departments
* Excellent
written and spoken English and Indonesian
* Interpersonal skills,
including patience, diplomacy, willingness to listen and respect for
colleagues
* Ability to meet critical
deadlines

HOW TO
APPLY

Applicants
should send a cover letter in English stating why you feel you would be good in
this position and demonstrating how you meet the selection requirements, along
with a current curriculum vitae to:
hr@mti-indonesia.org by put “
Health Program Manager – HPGM” or “Health Project Manager – HPJM” or "Field
Admin Coordinator (ADM-CO) noted in the subject heading. Please note only electronic applications will
be accepted and only short listed candidates will be contacted. Applications close on February 6, 2009